On 9/14/20 3:55 PM, Richard Laager wrote:
> The MICE UG 36 meeting will be held Wednesday, October 7, 3:00 pm,
> online at: https://meet.google.com/zgg-eeyu-dxz
>
> The agenda and draft UG 35 minutes are attached.
>
> If something goes wrong with the Google Meet, we can fall back to the
> phone conference: 952-562-5400 passcode MICE (6423). Note that the
> phone conference will /not/ connect you to the Google Meet meeting;
> this is purely a backup plan.
>
> *Election*
>
> At this meeting, we will be holding an election for a board seat. The
> board consists of three seats with staggered terms, such that one seat
> comes up for re-election each year (at the fall meeting). This year,
> Anthony's seat is up for election.
>
> As in the past, we will close nominations in advance of the meeting so
> people have a chance to instruct a proxy appropriately. *Nominations
> will be open for two weeks (so until the end of September 28).*
>
> If we end up with only one person running (like last time), then
> voting is a formality. But if we end up with a contested election, we
> will need to vote. I don't know of a good way to do secret balloting
> by Google Meet, nor am I particularly familiar with separate services
> to do the same. Suggestions are welcome if you don't like the
> following plan:
>
> My current plan is to roll call for (public) votes at the meeting to
> give people that option, but in practice, I'm guessing people will
> want to vote by email for convenience.
>
> The bylaws state that you send proxies to the Chief Manager (me,
> Richard Laager), and electronic means are acceptable. So a simple
> email is sufficient: [log in to unmask]
> or, if you prefer, [log in to unmask]
> works too.
>
> If you send me a /vote/ by email (e.g. "We vote for ."), I will
> treat it as an a proxy appointment, appointing me to vote on your
> behalf, but restricted to /only/ the election item and to /only/ vote
> for the candidate you expressed. So then at the meeting, I will say
> something like, "On behalf of members X, Y, and Z, I cast 1 vote for A
> and 2 votes for B." This will provide /some/ anonymization (obviously,
> /I/ will know how you voted).
>
> If you send me a proxy with different instructions (e.g. "We appoint
> to vote for us."), obviously that will be honored as written.
>
> --
> Richard
>
--
Richard
